20+ Best Time Management Tools in 2023

Are you struggling to meet your deadlines, juggling with too many responsibilities, overwhelmed with multitasking, and frustrated with procrastination?

If your answer is yes, then there's a high chance you are not using a time management system, and it is time to put one in place.

Nobody has control over time, but you can definitely manage, organize and spend time effectively with an all-in-one time management tool.

In this blog post, we have tested and reviewed some of the best time management tools you can use in 2023.

List of Top 20 Tools for Time Management

1. SmartTask

SmartTask is an all-encompassing work management tool that helps you manage workflows, projects, tasks, sales operations and save time. It has time management, task & project management, CRM, team collaboration, analytics, and reporting features. 

It allows you to set time estimates on tasks, add time spent through timer/manually, and check the activity log of each team member. In addition, you can view time tracking analytics for individual projects and estimate project budgets. Time reporting and estimates will help you understand resource utilization, costing, and billing.

Key Features:

• Time & Budget Tracking
• Automated Check-Ins
• Activity Tracking
• Project Milestone Setting
• Auto Scheduling
• Streamlining with Custom Fields
• Custom Dashboards
• Multiple Project Views - Tasklist, Board, Calendar, Timeline/Gantt 
• Portfolio Views
• Real-time Team Collaboration
• Sales CRM with Analytics
• Data Retention 
• Automated Text & Call Recording
• Local Storage of Video Conferences

Customer Ratings:

• G2: 4.3/5 (24 reviews)
• Capterra: 4.7/5 (13 reviews)

Pricing: SmartTask can be used free forever for unlimited users. While the paid plan starts from $5 user/month.

Available on: Web, Windows, macOS, Android, and iOS.

2. Toggl Track

Toggl track is a well-known time tracking tool built for freelancers, small teams, and big teams. It has time tracking, project & revenue tracking, team scheduling, and reporting features.

Key Features:

• One-click Timers & Auto trackers
• Project Dashboards & Insights
• Project Estimates & Alerts
• Team Dashboards
• Email Tracking Reminders & Time Audits
• Summary, Detailed & Weekly Reporting

Customer Ratings:

• G2: 4.6/5 (1484 reviews)
• Capterra: 4.7/5 (1763 reviews)

Pricing: Free version available for up to 5 users. The premium plan starts from $9 user/month.

Available on: Web, Windows, macOS, Linux, Android, and iOS.

3. TimeCamp

TimeCamp is a free automated time tracking software used to measure time spent on tasks and projects. It is suitable for tracking billable hours, attendance, managing timesheets, work automation, and improving productivity.

Key Features:

• Automatic Time Tracking
• Billable & Non-Billable Time Tracking
• Productivity Tracking
• Insightful Reporting
• One-click Timesheet Approvals
• Attendance Reporting
• Invoicing
• Calculating overtime hours with time and a half calculator

Customer Ratings:

• G2: 4.7/5 (173 reviews)
• Capterra: 4.7/5 (540 reviews)

Pricing:  Free version is available for unlimited users. Basic premium plan starts from $5.25 user/month.

Available on: Web, Windows, macOS, Linux, Android, and iOS.

4. My Hours

My Hours is an all-in-one time tracking software. It helps to coordinate projects and tasks. You can track your work hours and create awesome-looking reports for clients. My Hours helps to keep projects on track and communicate work done to clients or leaders. It allows tracking project profitability with hourly rates, set up budgets, and get reminded when you’re close.

Key Features:

• Time & Budget Tracking
• Project & Task Tracking
• Unlimited Team Members & Projects
• Set Billable Rates & Budgets
• Generate Detailed Reports
• Advanced Time Analytics
• Priority Support
• Generate Client Invoices
• Add & edit logs on behalf of your team
• Approval workflow with Audit log

Customer Ratings:

• G2: 4.6/5 (164 reviews)
• Capterra: 4.8/5 (727 reviews)

Pricing:  Offers a free version with limited features. The premium plan starts from $7 per user/month.

Available on: Web, Android, and iOS.

5. Harvest

Harvest is a simple, fast, and useful time tracking tool with invoicing feature. It helps you track time, generate reports, create invoices, and integrate workflows. It is suitable for IT, web development, creative services, engineering & design, architecture, and management consulting firms. 

Key Features:

• Time Tracking (Automatic/Manual) & Timesheets
• Automated Reminders
• Project & Team Reporting
• Custom Reports & Exports
• Invoicing & Online Payments
• Google Calendar & Outlook Integrations
• Accounting, Finance & Productivity Integrations

Customer Ratings:

• G2: 4.3/5 (733 reviews)
• Capterra: 4.5/5 (457 reviews)

Pricing:  Free version available for only 1 user. The premium plan starts from $12 user/month.

Available on: Web, Windows, macOS, Android, and iOS.

6. RescueTime

RescueTime is a dynamic time tracking and distraction blocking tool that keeps track of your focus and helps you concentrate on your work. It measures the time you spend on websites and applications during your work. It assesses your work style, analyzes your focus, and nudges you to help stay on track. It also keeps track of your meetings to let you know the best time to do the work that requires serious concentration. 

Key Features:

• Offline Time Tracking
• Automatic Tracking of Applications, Websites, and Documents
• Smart Goals & Real-time Alerts
• Meeting Reminders
• Reports & Insights

Customer Ratings:

• G2: 4.2/5 (74 reviews)
• Capterra: 4.6/5 (123 reviews)

Pricing:  No free version. Two weeks free trial. The premium plan starts from $6.50 user/month.

Available on: Web, macOS, Windows, and Android.

7. ProofHub

ProofHub is an all-in-one project management and team collaboration software with time tracking being its one of the core features. It is known to help teams to plan, collaborate, organize, and deliver projects on time. It helps you easily track time spent on tasks without needing to log it manually.

ProofHub allows you to make time estimates to determine how long it should take to complete a task and offers you a clear indicator if the duration exceeds your expectations. You can generate and edit time reports to keep track of all your project time data.

Key Features:

• Project & Task Management
• Table View, Kanban Boards & Gantt Chart
• Proofing, Chat & Discussions
• Calendars, Notes & Request Forms
• Time tracker and Timesheets
• Project Reports

Customer Ratings:

• G2: 4.5/5 (53 reviews)
• Capterra: 4.4/5 (55 reviews)

Pricing:  No free version. 14-day free trial available. The premium plan starts from $45 per month.

Available on: Web, Android, and iOS.

8. Scoro

Scoro is an end-to-end work management software built for agencies, consultancies, and professional service firms. It offers time management, project management, sales tracking, CRM, finances management, dashboards, and reporting features. 

It helps you plan projects, prioritize assignments, set deadlines, and visualize progress using a project timeline. You can track billable and nonbillable time spent on projects and generate invoices based on hours spent.

Key Features:

• Project Management
• Shared Calendars, Timesheets & Time Tracking
• Gantt Chart
• Live Dashboards & Reporting
• Quoting & Billing
• Sales Tracking & CRM

Customer Ratings:

• G2: 4.5/5 (263 reviews)
• Capterra: 4.6/5 (171 reviews)

Pricing: No free version. 14-day free trial available. The premium plan starts from $26 user/month.

Available on: Web, Android, and iOS.

9. Hubstaff

Hubstaff is a time tracking and productivity monitoring tool built for managing field teams as well as remote teams. Suitable for accountants, agencies, architects, attorneys, consultants, software developers, construction, e-commerce, healthcare, nonprofit, manufacturing, and real estate firms.

Key Features:

• Time Tracking & Online Timesheets
• Online Invoicing
• Project Budgeting & Detailed Reporting
• Employee Monitoring & Scheduling
• GPS Tracking & Geofencing
• Mobile Time Tracking

Customer Ratings:

• G2: 4.3/5 (379 reviews)
• Capterra: 4.6/5 (1205 reviews)

Pricing:  Free version available for one user only. The premium plan starts from $7 user/month.

Available on: Web, Windows, macOS, Linux, Android, and iOS.

10. ActiveCollab

ActiveCollab is a collaborative project management software. It comes with task & project management, team collaboration, time management, resource management, client management, and budgeting features.

It has an integrated stopwatch to track time on specific projects or tasks. You can also view team timesheets and generate time reports.

Key Features:

• Task & Project Management
• User Roles, Chats & Real-time Notifications
• Project Stopwatch, Time tracking, &Timesheets
• Workload Management
• Estimation & Invoicing
• Budget Management

Customer Ratings:

• G2: 4.3/5 (73 reviews)
• Capterra: 4.5/5 (375 reviews)

Pricing:  Free version is available for up to 3 users. The premium plan starts from $7.5 for 3 users/month.

Available on: Web, Windows, macOS, Linux, Android, and iOS.

11. Time Doctor

Time Doctor is an easy-to-use employee time tracking and productivity software built for remote, hybrid, and outsourced teams. 

You can track activities manually or automatically with silent monitoring features. It also allows you to create tasks & projects, generate productivity reports and assign productivity ratings to the websites and apps you use during work hours.

Key Features:

• Time Tracking & Employee Monitoring
• Online Timesheets & Payroll
• Project Management & Budgeting
• Productivity Measuring & Summary Reports
• Distraction Alerts
• Web & App Monitoring
• Offline Time Tracking

Customer Ratings:

• G2: 4.4/5 (258 reviews)
• Capterra: 4.5/5 (392 reviews)

Pricing:  No free version. 14-day free trial available. The basic plan starts from $7 user/month.

Available on: Web, Windows, macOS, Linux, Android, and iOS.

12. Todoist

Todoist is one of the top-ranked task management and productivity tools that help remote and nomadic workers manage their time effectively. You can organize tasks by type, set up reminders, and collaborate with your team members. It is suitable for creatives, developers, students, small businesses, and freelancers.

Key Features:

• Tasks, Subtasks, and Recurring Due Dates
• Set Priority Levels & Reminders
• Task Delegation & Notifications
• Boards, Labels, and Filters
• Productivity Visualizations

Customer Ratings:

• G2: 4.4/5 (703 reviews)
• Capterra: 4.6/5 (1452 reviews)

Pricing:  Free version is available for up to 5 active projects. The premium plan starts from $5 user/month.

Available on: Web, Windows, macOS, Linux, Android, and iOS.

13. Nutcache

Nutcache is an all-in-one collaborative project management tool that lets you manage and analyze your time. It has time tracking, invoicing, expense management, and task & project management features.

Key Features:

• Workload Management
• Scrum & Agile Project Management
• Custom Workflows, Task Prioritization & Task Automation
• Project Budgeting
• Time Tracking
• Custom Invoicing & Billing

Customer Ratings:

• G2: 4.1/5 (12 reviews)
• Capterra: 4.4/5 (163 reviews)

Pricing:  Free version is available for up to 20 users. The premium plan starts from $6 user/month.

Available on: Web, Windows, macOS, Linux, Android, and iOS.

14. Everhour

Everhour is a time tracking software built for budgeting, client invoicing, and payroll. It also helps you measure your team’s performance through detailed timesheets. It integrates seamlessly with Asana, Trello, Basecamp, Jira, and ClickUp.

Key Features:

• Time Tracking
• Billing & Project Budgeting
• Task Management
• Visual Planning
• Expenses Management
• Invoicing & Reporting

Customer Ratings:

• G2: 4.7/5 (134 reviews)
• Capterra: 4.7/5 (275 reviews)

Pricing: No free version. 14-day free trial available. The premium plan starts from $8.5 user/month.

Available on: Web, and iPhone.

15. Hive

Hive is a project management and team collaboration platform built for marketers, educators, project managers, agencies, startups, and operations teams. It helps you keep track of how your team is doing with time tracking and timesheets.

Key Features:

• Task & Project Management
• Document & Video Proofing
• Timesheets & Time Tracking
• Gantt, Kanban, Table, & Calendar Views
• Collaborative Notes

Customer Ratings:

• G2: 4.5/5 (288 reviews)
• Capterra: 4.5/5 (145 reviews)

Pricing:  Free version is available for up to 2 users. The premium plan starts from $12 user/month.

Available on: Web, Windows, macOS, Android, and iOS.

16. Infinity

Infinity is an all-in-one customizable work management tool that has all the features you need to manage your work and time effectively. You can work together with your team, keep everything in one place and organize projects the way you want.

Key Features:

• Workload Management
• List, Table, Gantt & Calendar Views
• Activity Tracking
• Filtering, Grouping & Sorting
• Custom Attributes

Customer Ratings:

• G2: 4.6/5 (15 reviews)
• Capterra: 4.8/5 (25 reviews)

Pricing: No free version or free trial. Lifetime deal available for $149.

Available on: Web, Android, and iOS.

17. DeskTime

DeskTime is an automatic time tracking and team monitoring application built for businesses and freelancers. It comes with time tracking, attendance tracking, and workflow management features.

Key Features:

• Automatic Time Tracking
• Offline Time Tracking
• Project Tracking
• Cost Calculation & Billing
• Document Title Tracking
• URL & App Tracking
• Absence Calendar
• Pomodoro Timer
• Invoicing & Custom Reports

Customer Ratings:

• G2: 4.6/5 (25 reviews)
• Capterra: 4.5/5 (237 reviews)

Pricing: Free version is available for 1 user only. The premium plan starts from $7 user/month.

Available on: Web, Windows, macOS, Linux, Android, and iOS.

18. Monitask

Monitask is remote productivity management and employee monitoring tool. It is built for software developers, consultants, educators, creatives, agencies, e-commerce businesses, and remote teams.

Key Features:

• Employee Time Tracking
• View Employee Screenshots
• Project & Task Tracking
• Websites & Apps Tracking
• Cloud Attendance System
• Invoicing
• Summary & Custom Reports

Customer Ratings:

• G2: 4.3/5 (9 reviews)
• Capterra: 4.8/5 (85 reviews)

Pricing: No free version. Free trial available. The premium plan starts from $5 user/month.

Available on: Web, Windows, macOS, and Linux.

19. Clarizen

Clarizen is a workflow automation and project management tool suitable for IT, professional services, and marketing firms. It helps minimize project risk and time spent on mundane tasks by automating repeatable processes, alerts, and workflows.

Key Features:

• Project Dashboards & Reporting
• Configurable Workflows
• Discussions & File Sharing
• Centralized Digital Proofing
• Process Automation & Finance Management

Customer Ratings:

• G2: 4.1/5 (516 reviews)
• Capterra: 4.2/5 (169 reviews)

Pricing: No free version. The premium plan starts from $60 user/month.

Available on: Web, Windows, macOS, Android, and iOS.

20. Replicon

Replicon is a comprehensive project time tracking & timesheet software suite. It offers multiple tools for time tracking, time billing, expense tracking, automated time-off tracking, and attendance. It is suitable for government contractors, IT & consulting firms, marketing/media firms, nonprofits, architectural services, engineering firms, and federal agencies.

Key Features:

• Configurable Timesheets
• Billable & Non billable Time Tracking
• Real-time Project Tracking
• Budgets vs Actuals Tracking
• Project Costing & Documentation
• Time Off Booking
• Expense Allocations
• Advanced Analytics

Customer Ratings:

• G2: 4.2/5 (516 reviews)
• Capterra: 4.5/5 (425 reviews)

Pricing:  No free version. Free trial available. The premium plan starts from $20 user/month.

Available for: Web, Windows, macOS, Linux, Chromebook, Android, and iOS.

21. Bill4Time

Bill4Time is an end-to-end time tracking & billing software. It is built for lawyers, architects, accountants, coaches/trainers, consultants, contractors, healthcare counselors, freelancers, and small businesses.

Key Features:

• Online One-click Time Tracking
• Expense Tracking
• Billing & Custom Invoicing
• Online Payments
• Task & Project Management
• Client Management
• Accounting & Reporting

Customer Ratings:

• G2: 4.3/5 (13 reviews)
• Capterra: 4.8/5 (153 reviews)

Pricing:  No free version. The premium plan starts from $27 user/month.

Available for: Web, Windows, macOS, Android, and iOS.

What’s the difference between Paid & Free Time Management Tools?

Most of the time management tools that we tested and reviewed have free versions available for a limited number of users, projects, and storage, with basic time tracking and reporting features. Some of them only offer 14-day free trials. But that’s not the case with SmartTask. 

SmartTask’s free version offers unlimited users, tasks, projects, contacts, and access to all essential features you need to manage your time efficiently and stay ahead of your competition.

Paid tools offer core time management features such as time estimates, timesheets, scheduling, billing, budgeting, invoicing, expense tracking, and advanced reporting. They also offer unlimited users, projects, storage, and integration options.

Final Thoughts

Having time management tools for employees and teams are more critical than ever in the quickly changing remote working environments. 

They can help you declutter your mind from the chaos of multitasking and keep you on top of your work to achieve your goals faster.

With a time management tool like SmartTask, you can improve your team’s productivity by 300%. Sign up today.