The Best Smartsheet Alternative Built for Client Work

No expensive add-ons for time tracking or portfolio management. Invite clients and external collaborators for free. Built for Agencies, Consultancies, and growing Teams

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ProjectsPortfolioChatWorkloadTime TrackingDashboardCRMClient Portal
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Why modern teams look for a Smartsheet alternative

Why Choose SmartTask?

SmartTask offers ease of use with powerful features specifically built for client work. Faster time to value

Affordable Business plan - 11$ per month

Smartsheet

Costly - Business plan is $19 per month

Smartsheet is geared towards enterprise making it unaffordable for smaller teams to adopt

SmartTask

Affordable Business plan - 11$ per month

SmartTask has reasonable pricing, with new features added on a regular basis.

Intuitive and User-Friendly

Smartsheet

Spreadsheet UI that requires Training

Spreadsheet based UI. Powerful but requires training. Not intuitive for non spreadsheet users. And doesn’t connect with each other

SmartTask

Intuitive and User-Friendly

Clean, modern interface. Task lists, boards, timelines, and CRM views are easy to understand from day one.

Powerful All-In-One solution (Without Add-Ons)

Smartsheet

Limited features that need Add-Ons

Need Time Tracking? Buy the Resource Management add-on. Need Portfolio view? Upgrade again. What should be standard needs additional payment

SmartTask

Powerful All-In-One solution (Without Add-Ons)

Includes all powerful features in the Business plans, no Add-On necessary

Powerful CRM + Client Portal

Smartsheet

Lacks In-built CRM

Not a native CRM. Requires customization or integrations.

SmartTask

Powerful CRM + Client Portal

Built in CRM with pipelines, deal tracking, contact management, email tracking, and client portal.

Powerful Time Tracking and Billing capabilities

Smartsheet

Collaboration is an after-thought

Offers comments and file attachments, but collaboration feels secondary to structured data.

SmartTask

Powerful Time Tracking and Billing capabilities

Real time collaboration, task comments, mentions, file sharing, proofing, team discussions, and better visibility across departments.

Customizable Dashboards

Smartsheet

Dashboards have limited options

Want to dice and slice your data, Smartsheet has limited customization options. You need Advanced Reporting Add-Ons to make things work

SmartTask

Customizable Dashboards

Customize dashboard reports the way you want, filters, card types, group by options. Further, embed external tools with ease

Built for SMBs and Agencies

Smartsheet

Built for Enterprise

High costs, complex interface, and limited time, forced contracts aren’t SMB or agency-friendly.

SmartTask

Built for SMBs and Agencies

Built for flexibility and ease of use in mind. No un-necessary bloat and configurations that hinder your team.

FEATURE BY FEATURE

Compare Smartsheet and SmartTask

Show Differences
Features
Smartsheet Smartsheet
SmartTask
Work Management and Essentials
Subtasks
Milestones
Recurring Tasks
Recurring Tasks
Limited (Through Automation)
Timesheets
Yes (Add-On)
Billable Tasks
Multi-homing tasks across projects
Contacts
Custom Branding
Views
Project Overview
List / Table
Board
Calendar
Timeline
Analytics
Portfolio
Yes (Add-On)
Chat
Discussions
Gallery
Embed Views
Workflows
Sprints
Project Templates
Task Templates
Task Dependencies
Baseline
Yes (Add-On)
Filtered Views
Proofing
Dashboards
Yes (Only under Advanced+ plan)
Forms
Forms with logic
Yes (Only under Advanced+ plan)
Time and Billing
Time Tracking
Yes (Add-On)
Timesheets
Yes (Add-On)
Billable Tasks
Cost and Billable rates
Yes (Add-On)
Utilization Rates
Yes (Add-On)
Project Budgeting and Job-roles
Yes (Add-On)
Time-offs
Profitability Report
Yes (Add-On)
CRM
Contacts
Deal Pipeline
2-way Email Sync
Call Recordings

Don’t just take our word for it

Smartsheet
Platform
Smartsheet
SmartTask
Capterra
4.1/5
4.5/5
G2
4.1/5
4.5/5
Trust Radius
4.1/5
4.5/5

Make managing projects a breeze with SmartTask

Streamline processes with the best client delivery solution - SmartTask!

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Pricing

Smartsheet Smartsheet
Plan
Business
$190/ month for 10 users
What's included
  • Forced Annual Contracts
  • Time tracking requires add-on
  • Portfolio typically via add-ons
  • Limited Guest Users
SmartTask
Plan
Business
$110/ month for 10 users
What's included
  • Unlimited guests
  • Unlimited storage
  • Global chat channels
  • Universal Reporting
  • Project budgeting and job-roles
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Only one of these options was custom-built for client work

Smartsheet on the other-hand is an Advanced spreadsheet which lacks modern look and feel. Further, you end-up spending on Add-Ons if you require additional functionality.

Wait, can I really manage ALL my client work in SmartTask?

That’s exactly what SmartTask was designed for. From project management and time tracking to billing, and budget forecasting—it’s all seamlessly integrated. Need to handle complex scheduling and resource allocation? We’ve got you covered. And of course, you can add an unlimited number of clients with full visibility into their projects.

SmartTask is the first project management tool that my clients actually use! I’ve tried Smartsheet and Trello before, but they never engaged with them. SmartTask changed that.

-Alexandra M., President and Chief Consultant

Does SmartTask offer a plan tailored for marketing and creative teams?

Yes! Unlike other tools that offer generic plans, SmartTask is built with client service and creative teams in mind. Our features are designed to support fast-paced collaboration, and campaign tracking—without the complexity or hidden pricing.

SmartTask is by far the best project management system I’ve used. It brings my entire team together, ensuring everyone stays in the loop. The connectivity is a game-changer.

-Arnab Banerjee., Operations Head, ABB

I’m interested, but have more questions