Top Productivity Hacks For Better Workflow In An Organization
By Deepesh KotwaniFeb 3, 2020
Productivity hacks are often overlooked by the employees and the management of an organization. Well, we should not neglect the fact that enhanced productivity will help you reign the busy schedule at work. You can get more done. Project management software comes handy and is quite efficient in improving the daily workflow of your business-related tasks.
Let us be honest. How productive you are? Don't mistake productivity with your total work and make this point clear that productivity has nothing to do with how busy your day was. For example, Entrepreneurship life is very busy and entrepreneurs often misinterpret it with their productivity.
The aim of being more productive relates to the increased efficiency and helps a company transform its reserves into goods. With better workflow and increased productivity, an organization develops the potential of creating more from less. Tremendous productivity is equal to the extensive output by utilizing the same amount of input. You will be less overwhelmed by being more productive.
In our article today we go through some major productivity hacks that are often disregarded by the organizations. These hacks will help you work smarter with keen concentration. The employees in an organization will grow professionally and will ensure a better workflow.
It is not about being busy, rather about being busy doing what? There are employees who keep working on a particular project and stretch over the weekends too. Also, there are others who complete the delegated tasks well before time.
What are the causes of differentiation between the two? Spending long hours on work doesn't make an employee productive. Hence, we go through some major hacks that considerably help to enrich workflow.
1. Create a timetable for all your tasks:
You should not break the habit of procrastination. You can organize your day quickly with the help of a timetable prepared for all the tasks you have for that day. Create a task list for the tasks that you do daily.
An organization has several tasks that are done daily, you can also consider delegating some tasks to each employee and ensure that they add them to their task list. Now, list variable tasks and address new actions and things you want to do.
Task management software can help you make the entire procedure less complicated. It will help you understand better regarding what to expect for your day ahead. You can skillfully coordinate several moving pieces.
2. Try some colour combinations:
Play around with some colours like we all used to do when we were kids. A recent study was carried out by the University of British Columbia on the influences of using different colours. Consider using a combination of red and blue colours at your workspace.
According to the study, red is super-effective in captivating contemplation to detail. Blue, on the contrary, helps to stimulate the proficiency of creative thinking. Design your work area with these two colours and make it look appealing. At the same time, it will silently improve the performance of your entire team.
3. Break agenda can do wonders:
List down the tasks you need to do even when you are on a break. Though you are on a break, your employees aren't. Hence, you will have to keep track of the performance of your employees.
Your list of items can include everything right from getting some fresh air, exercising, checking social media for updates, doing some quick phone calls, etc. The break here also refers to the smaller ones you take in between your day.
Dedicate 15-20 to your break's agenda and at the end of the day, you will realize that a major part of your day was spent attaining desired goals. There was less distraction and breaks proved efficient. Hence, you conclude your day on a productive note.
4. Keep your tech organized:
According to a report of the annual Internet trends, it is determined that people tend to check their mobile phones almost 110-125 times a day. The figure is calculated even for entrepreneurs who have tons of tasks in their task list. Researchers state that if people start keeping their mobile phones just at a distance of some centimetres then they can satisfactorily amplify this habit.
If you are one of them who is coaxed every time your phone beeps, try keeping it on silent mode and at a position that is not easily reachable while you are on something important.
5. (10+2)*5 formula works sufficiently:
One of the most efficient and traditional hacks that many entrepreneurs agree with is the (10+2)*5 formula. Don't be frightened by the notion, it is not as complicated as it seems. The formula refers to the set of procedures with which you can complete all your tasks in the same amount of time frame.
The hack is proved to be beneficial when you allocate a constraint time frame for a big project. You can do this by utilizing 10 minutes on a particular task, giving yourself a break of 2 mins and then repeating both the steps for 5 times.
Teach this to other breadwinners and it will eventually enhance the workflow of your organization. This trick will help you manage your hourly performance will regular breaks.
6. Change your scenery:
If you are working on some important project that is demanding and requires a lot of resources, consider changing the scenery of your cabin. Keep a few more things to add beauty and change the place of existing things. Change management plan and see how it works. We are sure that it will help boost productivity. Work on your next idea in a new environment that feels favourable.
7. Use appropriate and right business apps:
The Internet has a plethora of apps that are helpful for an organization as a whole. Make significant use of such applications that are cloud-based and help to make the day productive.
Facilitate tasks that are of recurring nature with the help of SaaS products. For instance, if your organizations track inventory in excel, it's time to consider the usage of inventory management tools available to have better control of inventory management.
You will experience fewer errors and can complete orders well on time. There are other business applications available that can help make your tasks much easier and quicker.
The above hacks are crucial to help employees improve their performance. Being productive is not a strenuous task and these hacks help to manage the entire day effectively. Plan your chores smartly and timely assess the progress to conclude the trend. Increased productivity also helps to procure job-satisfaction for the employees as well. Optimal communication strategies also help to create a win-win situation for an organization as a whole.
However, you need to understand the fact that productivity will not increase just by following some tips and tricks. Periodical evaluation is also necessary to observe the benefits provided to maintain an appropriate balance between work and life.
Focus more on your personal wellbeing, prioritising goals and working smartly to achieve set goals in the professional world. Figure out different energy levels and attention throughout the day and complete your tasks accordingly. Self-discipline is important too.