How to Create Project Proposals that Gets Approved
By Nidhi ParikhJun 24, 2019
The base of a successful project is an intriguing project proposal. This draft, which speaks of your course of action right from the initiation stage to its completion stage, shows how well prepared you’re and what’s your bandwidth. This gives an idea to the client whether you’re in a capacity to fulfil their requirements or not.
Sadly, most companies produce a less engaging and brief project plan resulting in the loss of the project, eventually costing them a lot. To ensure that you don’t go on the same path, listed below are some of the tips about writing a project proposal that's engaging and will ensure that you get the project. However, before we proceed to that, let’s have a quick look at the benefits of a good proposed plan.
Benefits of an Impressive Project Proposal:
- Viability: A well-drafted project proposal speaks about your ability to finish the project on time and meet the client’s requirement.
- Clear structure: As you work on the project proposal you chalk out a clear path from the start to the end of the project, making sure you’ve everything in place, hence reducing any last minute confusion.
- Expectations: It is important that both the parties, client and you, are on the same page. A project proposal is a way to judge that.
- Budget: No one wants to have an ad hoc budget requirement while working on a project. Hence, a concise and well-structured project proposal gives out a clear indication of the budget one would need to finish a project successfully.
- Branding: A well-made project proposal speaks for itself. This, surely, will increase your chance to reach out to the stakeholders and their alliances letting you build your credibility in the market.
- Business Growth: Good branding and word of mouth will lead to getting more projects resulting in increased cash flows and business growth. And it all starts from an effective project proposal.
Tips to create a successful project proposal:
1. Short as Simple: No one likes a text-heavy document. Honestly, we skip the ‘Terms and Conditions’ page despite knowing that we mustn’t do it. If not, then most of us skim through it. Likewise, if your project proposal is text-heavy, clients would skim through it, and that’s the last thing you would want. Thus, make sure that your project proposal is as precise and simple. Don’t elaborate it unnecessarily.
2. Ask, if not clear: There is no harm in asking the client if you’re not clear on certain things. This will save time, an embarrassment of guessing the situation, and will give you a clear picture of what exactly the client wants. Speculations might steer the project proposal in a direction you don’t want it to go. So, ask, if you’re not clear of certain things. There is no harm in doing so.
3. Client’s Language: If you want to be heard, speak their language. You just can’t speak your jargons to impress them. This will not only confuse them, but you might also lose the project from your hand. Make them believe that you understand them and are there to help them in every way possible.
4. Engaging Proposal: Who says that proposals have to be only text? You have the freedom to include creatives and make it more engaging. It is understood that creating a project proposal is tiresome, but to make things interesting, add graphics, charts, figures, wherever possible. Creatives will not only make it more engaging but also help clients to understand things quickly.
How to formulate a project proposal template?
We have understood the benefits and looked through some quick tips to make proposal engaging and interesting. Now, let’s have a look at what a successful project proposal template looks like.
Let’s get one thing clear, a project proposal isn’t a contract. Through the project proposal, the client only wants to know your course of action and approve the content, that’s it. Business Proposal is the document that comes afterwards and that has legal obligations and terms upon which both the parties agree to finish the proposed project.
Writing a project proposal is tricky, as it gets. You must follow a simple and detailed template that will give you every information one needs to know. Make sure you’ve all the information you need before you start drafting your project proposal. Check the following boxes to eliminate any confusion.